Project Overview and Role
Palladium develops and delivers solutions that create positive impact for communities, businesses, societies, and economies. We transform lives and create enduring value by working with governments, corporations, and non-profit organizations.Palladium is built on the idea that progress will be supported by four key pillars:
International Development
Strategy Execution Consulting
Impact Investment
Training and Events
We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 counties.BackgroundPalladium Nigeria is recruiting a Travel and Logistics Officer to administer travel and workshop logistics arrangements for activities across multiple projects funded by US Government and private foundations. This is a full-time position based in Abuja and reporting to the Operations Manager or his/her designee.
Responsibilities
Tasks
Participate in workshop and event planning and budgeting.
Coordinate with technical and operations teams to collect quotations from vendors and assist in necessary procurements.
Make reservations for conferences/workshops venue and participants? accommodation in line with company and project guidelines.
Make reservations for air, train, or road travel as necessary.
Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangement of venue setup, catering, workshop supplies, and equipment.
Coordinate with technical and finance team to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time.
Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments as per the corporate and project travel guidelines.
Prepare payment vouchers for all approved expenditures.
Coordinate with security department as per the security protocols for travel and event planning.
Manage necessary vendor relationships to ensure smooth organization of workshops and programs. Maintain up-to-date list of vendors for accommodations, conference venues, travel logistics, workshop and stationery supplies, catering services, taxi/vehicle rentals, conference equipment and support services, interpreters, etc.
Potential travel to event venues to provide administrative support during activities.
Requirements
Minimum Education and Experience Required
Bachelor’s degree in Business, Management, Public Administration or related field.
A minimum of 3 years work-related experience.
Experience in a fast-paced environment.
Experience working with people in a customer service setting.
Expertise using Microsoft Office including Microsoft Word, Excel, PowerPoint.
Excellent communication skills required, both written and oral in local and English language
Familiarity with US Government funded projects a plus.
Applications close on January 27, 2017. Only successful applicants will be contacted.
Apply via :
thepalladiumgroup.com
