The HR Officer would support the Human Resources Function by assisting in coordinating HR policies, processes, and relevant documents.Principal Duties and ResponsibilitiesThe core duties for this role are:
Recruitment/New Hire Process
Participating in recruitment efforts
Posting job ads and organizing resumes and job applications
Scheduling job interviews and assisting in interview process
Collecting employment information
Ensuring background and reference checks are completed
Preparing new employee files
Overseeing the completion of compensation and benefit documentation
Onboarding new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
Record Maintenance
Maintaining current HR files and databases
Updating and maintaining employee benefits, employment status, and similar records
Maintaining records related to grievances, performance reviews, and disciplinary actions
Performing file audits to ensure that all required employee documentation is collected and maintained
Completing termination paperwork and assisting with exit interviews
Other responsibilities include:
Assisting with day to day operations of the HR functions and duties
Providing administrative support to Human Resources Supervisors
Coordinating HR projects (meetings, training, surveys etc) and take minutes Dealing with employee requests regarding human resources issues, rules, and regulations
Assisting in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Properly handling complaints and grievance procedures
Other RequirementsThe successful candidate must have the under listed skills and abilities:
Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner
Must possess strong interpersonal skills
Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR team, and in group presentations and meetings
Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Must be able to prioritize and plan work activities so as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Must have commercial acumen and sound HR generalist knowledge
Must have ability to demonstrate a high degree of confidentiality
Good multitasking capabilities
Proficiency in the use of Microsoft Word, PowerPoint, Excel, and other spreadsheet applications
Minimum Qualification Requirements:
A good first degree in Human Resources or a Social Sciences Course
Membership of a relevant HR professional organization (CIPM, SHRM, CIPD etc.) will be an added advantage
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