Job description
Manager Order Management is part of the Planning & Fulfillment team at the Opco supporting the Customer Order Management processes. The Customer Order Management process covers sales to MTN Dealers/Distributors, MTN Owned Stores, and Direct Shipment to Customers (Bulk Orders). It also covers management of customer master data including customer catalogue and order prices. These processes would involve interactions as well as direct interaction with MTN customers i.e. dealers and distributors.
Manager, Order Management is supported by Supervisor and Clerk to perform order management activities at the Opco.
Extract value from what we already have by focusing on optimizing processes within the Unit/Department in line with the value creation philosophy. This includes individual contributions and recommendations to improve existing business project/initiative, capital/budget efficiency activities within the Unit, contracts review and negotiation in collaboration with the Procurement team, structural changes within the Unit etc.
Drive Innovation by identifying and taking advantage of new business opportunities, e.g., by stimulating and encouraging new business opportunities, launch of products, product/process innovation, business model innovation etc.
Maintain leadership in the ICT/Digital industry by influencing stakeholders within your immediate ecosystem for MTNN’s benefit. This includes participation in credible external think-tank sessions, involvement in inter-divisional focus Group sessions to improve business performance etc.
Enhance/expand MTN’s role in the larger national macro environment by participating in CSR projects and/or NGO’s, involvement in recognized professional institutions, think-tank activities etc.
Role model the vital behaviours needed to sustain organisational performance and drive people management activities by being the principal coach for your direct reports using the people management framework. Participate in employee engagement projects such as mentorship, facilitating programs, etc. In addition, support recruitment, on boarding and grievance management processes etc.
Support the Shareholder return strategy by developing and implementing Sales & Distribution Processes that are aligned to achieving all elements on the business score card. (I.e. Grow Market Share, Grow ICT & Data Revenue, Increase EBITDA margins, Assure Revenue, CAPEX Returns Management and Net Subscriber Additions).
Participate in the review of Business Processes (headcount, process optimisation, etc.), to drive efficiency gains to ensure at least 5% reduction in Divisional budget year-on-year.
Assist department in conducting demand planning, develop budgets for the upcoming year and implement plans to achieve the desired targets.
Serve the Division’s internal customers and provide solutions to improve the customer experience.
Strategic Partnerships with MTNN leadership team to drive awareness on expected behaviours and impact on non-compliance on bottom line results and company image/reputation.
Drive planned strategy for the successful delivery of MTN Group and MTNN transformation initiatives focusing on Customer centricity, including Perfect 10 Project.
Drive an increase in MTNN’s Net Promoter Score.
Customer Data Management
Approve request for creation of customer data
Approve all price updates prior to submission to Master data team
Liaise with master data team for any updates/amendments to data regarding customer master data updates
Ensure all customer records are up to date and ensure all customers have valid agreements- review annually
Ensure customers receive correct promotions/ pricing/ discounts
Validate customer creation or master updates including updates to price masters
Oversee liaison with Master Data Management Team and CoE for Customer Master Data related information / queries
Focus on improving and maintaining customer relationship
Support Senior Manager, Planning & Fulfilment in development of corrective actions or improvement initiatives based on customer order report reviews
Network and build solid relationships with internal units and relevant third parties (e.g. strategic investors, technical and finance partners, business consultants etc.) and develop a close working relationship with relevant information sources to provide an integrated service.
Maintain effective working relationships with internal and external suppliers.
Coordinate, coach and influence external partners and essential support departments across MTNN’s business units to deliver a seamless pre-sales and post-sales service experience.
Build and maintain productive relationship with key regional stakeholders to ensure effective and efficient regional stock availability and distribution and deal with related issues and problems.
Capture and Process Orders
Review and release customer orders based on assigned delegation of authority
Validate applicable restrictions or promotions on items to customers at the time of release of customer order
Manage credit limits assigned to the customers and ensure orders are within credit limit
Review credit limits to ensure credit worthiness- consider insurance cover for customers if applicable
Monitor SLAs for customer order processing and take corrective action, where required to ensure compliance with SLAs
Cancel orders – ensure reasons provided for cancelled orders are reasonable
Review the status of order on a periodic basis and analyse the reason for delay/open orders
Authorize any amendments to orders where Delegation of Authority is applicable
Hold discussions/escalations with relevant departments to ensure orders are processed/ dispatched in a timely manner
Take corrective measures in case orders are not processed within defined SLA
Liaise with customers to resolve any query/issues with related to customer order
Continuously seek self-professional development to sharpen skills and capabilities in a versatile and evolving digital landscape.
Coach and train the team to ensure understanding of the objectives and goals of the department, awareness of set targets/requirements and regularly review their training needs.
Review performance of individual team members and complete appraisals in accordance with the employee performance appraisal procedures and time schedules.
Identify training requirements of team members, develop program to address knowledge gaps and implement training interventions for retail participants to ensure adequate knowledge of MTNN products.
Job condition
Normal MTNN working conditions
May be required to work extended hours
Experience & Training
First degree in Engineering or Supply Chain Management or Finance or any related discipline
Fluent in English
Experience:
Minimum of 6 years’ experience which includes:
Minimum of 3 years’ experience in an area of specialisation; with experience in supervising/managing others
Experience working in a medium to large organization
Experience in warehouse/ order management / inventory management
Experience dealing with customers (service industry)
Working knowledge of Oracle
Knowledge of customer database management principles
Knowledge of customer order fulfillment, customer delivery, determining availability, etc.
Understanding of process for booking, tracking and monitoring of orders
Enterprise system knowledge
Financial management skills
Transport Management systems
Minimum qualification
BA, BEd, BSc or HND
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