Job Description Essential responsibilities and duties may include, but are not limited to, the following:
Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
Filter emails, highlight urgent correspondence and print attachments.
Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings.
Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Keep and retrieve files for the MD as at when required.
Qualifications
A Degree holder (B.SC or HND)
A minimum of four to 7 (4-7) years’ cognate experience as PA to MD.
Must be able to work under pressure with minimal supervision.
Not older than thirty five (40) years
Ability to communicate in FRENCH FLUENTLY.
Demonstrable experience in an Administration/Executive Assistant/PA role in a highly organized environment.
Experience of diary management/researching and booking of travel and accommodation (essential).
Expert level in the use of Outlook.
Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
Excellent organizational skills, ability to multi-task and organize others.
Excellent oral and written communication skills and ability to professionally represent the MD’s office.
Ability to work under pressure and be flexible as part of a small team.
Attention to detail and deadlines; Ability to filter information and assess priorities.
Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
Ability to prioritize and manage own workload amid conflicting demands and busy work periods;
Ability to be proactive.
Applicants should forward their Resume (CV) to: jobs@simeonspivot.com using French-Speaking PA as the mail subject.
Apply via :
jobs@simeonspivot.com
