Position Summary
The purpose of the role is to supervise and facilitate the day-to-day administrative operations of the foundation.
This position requires an exceptional level of professionalism and the ability to work in an ever changing environment, where multi-tasking, sound decision making, self-motivation and discretion are essential.
Key Responsibilities Office Management and General Administrative Services:
Provide general administrative support to the foundation’s activities
Administer the foundation diary, arranging events and appointments and setting up meetings as required
Orders office supplies for the foundation’s use and oversees the maintenance of office equipment and complies with any maintenance and service contracts
Ensure a safe and clean working environment within the office
Review and implement procedures to ensure clear, efficient and effective office operation
Foundation’s communications:
Manage all correspondence, including post, e-mail, and phone calls to the members
Distribution of the foundation’s materials/books, planning for meeting days, sending invites and letters
Documentation of members’ information; ensuring they are update
Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
Provide administrative support to the foundation’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.
Management of the foundation’s premise and building:
Ensure the premise is clean, tidy and safe for all visitors and members
Oversee the cleaning staff and advising the line manager of any repair as required
Purchase sufficient materials and equipment for cleaning
Oversee insurance requirements and act as main point of contact
Payment of bills payment, vendor management
Any other duty or similar responsibility assigned
Person Specification Qualifications:
Relevant degree
Experience in a similar filed or an NGO
Skills and Competencies:
Excellent interpersonal communication skills – written and oral
Strong attention to detail
General office and clerical skills
Confident IT skills
Strong planning skills with ability to work autonomously and manage workload
Ability to work flexibly
Personal Attributes:
Sensitive listener
Experience of dealing with matters of confidentiality, sensitivity with compassion
Ability to make decisions and take initiative
Motivated to deliver high quality output
Ability to manage the unexpected
Applicants should should send their Application letters and CV’s to: recruitment@stresertservices.com using ‘FATE’ as subject of mail Note: Qualified candidates will be invited for interviews.
Apply via :
recruitment@stresertservices.com
