Project: ProgramsPosition Band: B-2Reports To: Senior Zonal CoordinatorPrimary Responsibilities:
The Administrative Assistant will provide administrative and programmatic support to the 4Children project office in Lagos state. S/he has a dynamic role, which requires versatility and ability to handle multiple tasks concurrently.
Specific Responsibilities:
Receive visitors and ensure visits are properly logged.
Receive all deliveries (including mail) and maintain an appropriate record of all deliveries.
Liaise with the security team to ensure that entrance to the office is properly monitored and that all visits are appropriately logged.
Ensure that all Office equipment are secured and in good condition by maintain an office inventory and conducting periodic inventory audit.
Ensure that the Office premise is keep clean at all times.
Ensure Protection and Safety Equipment such as Fire Extinguishers and First Aid Kits are serviced, available and in functional order at the Office premises.
Make copies and assist in the spiral binding of documents.
Pick up quotations and invoices from vendors when applicable
Carry out daily walk through office areas to check on bulbs and areas that maintenance is needed
Request for Short term advances to carryout out small purchases for the office.
Work with the Administrative Officer in the country office to ensure the payment of utility bills.
Provide program support to technical staff during meetings, workshops and trainings
Ensure proper documentation of project documents within the state office
Liaise with project team to ensure that adequate information on staff movements is appropriately logged.
Coordinate Car hire needs within the state office
Coordinate documents that needs to be send to Abuja office.
Stocks and Storage
Ensure that all received goods are stored according to general accepted standards.
Assist in stock management for storage and coordinate necessary assistance in the movement of goods.
Provide needed assistance in office items movement or relocations.
Key Working Relationships:Internal: Head of Operation, Head of Administration, Administrative Officer, Procurement Officer and Senior Procurement officer, Administration Secretary, Finance Staff, Senior Managers, Zonal Team Lead and Zonal Staff.External: Implementing Partners, PHCN, Lagos Water Board, telephone companies and Courier Service companies, Car Hire VendorsQualifications:
Minimum of Bachelor’s degree certificate.
Minimum one-year professional experience in an administrative capacity
Excellent English language skills written and spoken.
Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
Ability to work on multiple tasks concurrently and under pressure.
A good knowledge of Lagos.
go to method of application »
Use the link(s) below to apply on company website. Applicants should download the application form using this link http://goo.gl/8OOQcp and send with a detailed 3-page resume in a single file word document to NG_HR@global.crs.org.Applications must reach us on or before COB Tuesday, November 15, 2016.Equal Opportunity:“CRS is an equal –opportunity employer and does not discriminate on the basis of race, color, religion, etc. Qualified women are strongly encouraged to apply”.Statement of Commitment to Protection:‘’CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Apply via :
NG_HR@global.crs.org.Appl
goo.gl