Key Responsibilities
To provide value added support during the day to day activities of our senior management, freeing up much valuable time to allow them to focus on the projects
Primary telephone and email coverage for the management
Screening calls; managing calendars; making travel, meeting and event arrangements.
Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
Preparing documentation for meetings and conference calls, drafting letters and memos
Complex diary management and organization of: internal and external meetings including client meetings, senior management functions and video/conference calls
Arrange internal and external meetings.
Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
Managing inbox of Head and MDs: Screening emails, responding where appropriate
Arranging regular global and complex travel itineraries – flights, hotels, cars etc.
Completion of expense claims and invoice payments.
Typing, filing, copying confidential documents
Conduct online and off-line research as requested.
Devise and employ fruitful sourcing strategies.
Prepare expense reports.
Maintain confidential information of the higher management.
Performs administrative duties for executive management.
Preparing reports and financial data; training and supervising other support staff; and customer relations.
Examine and re-evaluate existing contracts/Projects.
Frequent personal administration and ad-hoc secretarial requests as assigned
Qualifications/Requirements
Higher Certificate/Bachelor’s Degree in Administration or other relevant field
Ideally, an experienced Personal Assistant from a financial institution preffered
2-4 years of PA experience for a senior manager as a minimum
Excellent technical knowledge of Microsoft Office applications
Must possess competent customer service skills
Ability to handle sensitive and confidential information
Multi-tasking
Adaptability,team working style
Communication; Building Relationships
Decision Making & Judgment
Integrity & Professionalism
Technical Ability
The ideal candidate must be flexible and have excellent organizational and planning skills
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Applicants should send their updated Applications via mail to: info@360degreehabitats.com
Apply via :
info@360degreehabitats.com
