Based in: MaiduguriSupervisionUnder the direct supervision of: Logistics Base ManagerSupervision of : /Under the overall supervision of: Field CoordinatorOVERALL MISSIONGeneral objectiveThe Logistic Assistant is responsible to process purchasing transactions for equipment, materials, supplies, capital goods, and services.He/She ensures a proper implementation and good respect of PUI purchase procedures.Responsibilities and tasksProcurement:
Receive and process procurement requests/purchase orders;
Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
Follow-up on order processing to ensure timely deliveries are done;
Do quality/quantity control for all supplies ordered and delivered;
Ensure good relationships are established with local suppliers;
Facilitate proper paper trail and filing of all procurement documents;
Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Logistic Base Manager.
Transportation:
Support the Logistic Base Manager and Officer in the organization of a safe first delivery of goods.
Support the Logistic Base Manager and Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location.
Storage
Support the Logistic Base Manager and Officer in the overall supervision of stocks;
Support the Logistic Base Manager and Officer in a proper management of program stocks.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.
QUALIFICATIONSMandatory requierementsLanguage Skills: Good level in English, (speaking/reading/writing), Hausa and Kanuri.Education Degree: Good knowledge of purchase procedures in general.Work experience: Previous relevant experience in a logistic function and preferably in an NGOComputer skills: Basic knowledge in Microsoft Office Excel and Word and computer sciences.AssetsOther knowledge: Acquaintance with NGO’ rules, procedures and regulationsInterest:
Work in relief
Transversal skills
Honest and trustworthy
Reliable, rigorous and well organized
Motivated and dedicated to his/her job
Able and willing to learn to extend his/her scope of work
Able to manage priorities, take initiatives and work without constant supervision
Motivated and dedicated to his/her job
Please, send your application (Resume and Cover letter) with the following subject : «Logistics- Procurement Assistant».
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Apply via :
mai.fin@premiere-urgence.org
