HR Executive

Job Description
What’s your passion? Whether you’re into singing, swimming or cooking, at IHG we’re interested in YOU. We love people who apply the same amount of care and passion to their jobs as they do their hobbies – people who help us create great hotels guests love.
At the moment we’re looking for a HR Executive to support our energetic and enthusiastic HR team at InterContinental Lagos.
Reporting to the Assistant HR Manager, you will be required to support the HR team and its administration activities.
PEOPLE
Attend training sessions as and when requested to.
Perform related duties and projects as assigned.
Co-ordinate end of year activities. Co-ordinate orientation of all new employees with the Training Manager.
Ensure that new files have been opened for all new staff and all the documents are filled, in accordance with HR standard and procedures.
Maintain and updates the vacation, and public holiday records.
Ensure an accurate record Time Sheet is kept on the total number of hours and overtime worked.
Keep a record of all files transferred to the Archives.
Control Human Resources record office and ensure it is always under lock and key.
Keep a log book of all files for control purposes.
Keep a master file of all files and their location.
Ensure safety of all colleagues’ files.
Maintain and updates manual and computerized employee records, legal documents, policies and procedures and other personnel matters.
Keep an orderly and updated filing system of personal files and other related filing process and updates leave forms for employees then forward them to AHRM for review.
Perform other assigned tasks.
GUEST EXPERIENCE
Report all matters affecting welfare of staff as well as the ones which might affect the smooth running of the hotel.
Prepare workmen’s compensation claims
Maintain staff notice board in clean and orderly manner.
Organise and co-ordinate staff sports and welfare activities.
Inspect staff lockers once a week and make a report to AHRM on the same.
Issues new employees with
Employment Handbook.
Staff ID card
Name tag
Locker
Uniforms
Prepare headcount summary of all casuals and submit to AHRM on or before 20th of each month.
Co-ordinate and maintains an updated record of all casuals and ensures that casuals involved in misconduct are reported to AHRM.
RESPONSIBLE BUSINESS
Ensure that matters of confidential nature are not discussed with unauthorized persons and ensure that copies of manual and policies are not supposed to be given to competitors neither are business transactions supposed to be discussed with them.
FINANCIAL RETURNS
Monitor costing of staff restaurants and report any irregularities to AHRM.
Forwards overtime claim forms to Finance Department on or before 20th of each month.
Ensure that overtime claim forms are accurately claimed and submitted within the specified period.
QUALIFICATIONS AND REQUIREMENTS
Certified in related field or equivalent on the job experience. Eg: CIPM
Minimum 1 – 2 years HR experience.
Good interpersonal skills/communications.
Knowledge of Hotel HR Administration will be an added advantage.