Key elements of the role
Develop and direct strategies for the Facilities and Admin department and ensure strategies are aligned with the overall goals of the organisation
Develop processes, procedures and systems for the department in order to deliver the department’s strategy
Office Management
Manage the provision of utilities and settlement of related bills
Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
Manage internal/external mail delivery, courier and freighting
Oversee the purchase, storing and distribution of office supplies and equipment
Ensure all office equipment, machines and tools are in good conditions at all times
Identify and work towards eliminating all risks that people are disposed to at work
Advise Managements on ways to insure all identified risks
Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims
Vendor Administration
Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, laundry, security and other service providers
Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
Ensure vendor compliance with site HSE requirements at all times
Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice
Present inputs to CAPEX and OPEX budget during budget cycle and strictly manage approved budgets
Manage the implementation of policy documents relating to administration and facilities management
Oversee the provision of key human resources services such as recruitment, training and performance management within the department
Inventory Management
Plan, administer and control budgets for contracts, equipment and supplies
Oversee the purchase, storing and distribution of office supplies and equipment
Maintain a comprehensive database of all store items, office equipment, assets etc
Plan to avoid going out of stock by ensuring stocks are replenished at reorder level
Other Duties
Manage the delivery of other general administrative duties including organizing travels and logistics
Desired Skills & Experience
Bachelor’s degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 10 years minimum experience in a structured organisation, 4 years of which must be in a managerial capacity
Membership of a recognised professional body is an added advantage
Leadership & managerial skills
Negotiation and persuasion skills
Excellent interpersonal and people skills
Planning & organisational Skill
Ability to manage time and prioritise tasks
Good problem solving and decision making skills
Excellent verbal and written communication skills
High standard of attention to detail
A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel
go to method of application »
Apply via :
humanresources@healthplus.com.ng
