Job Purpose
Coordination of administration of NEAR offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the country manager and the NEAR commercial leadership team.
Key Accountabilities
Office coordination and management
Coordination of admin support and resource management
Act as representative of Admin functions with leadership
Ensure that office supplies and services are maintained at appropriate levels
Monitor service levels
Monitor inventory
Ensure that contract service levels are met
Collaborate with procurement to ensure cost-effectiveness
Corporate Admin:
Support Finance Director and Country Manager in administration of all admin related to Pfizer entity
Nigeria, Ghana offices
Oversight of Kenya offices
Coordination of stakeholders / signatories relating to legal entity
Ensure requisite registrations and documentation are up-to-date
Management and retention of related visas
Selected CM admin:
As agreed with CM
Calendar management
Travel planning
Additional tasks as required
Global Operations:
First point of contact for Global Ops – Dubai
Interface with local contractor (Broll)
Ensure that site is maintained to Pfizer defined standards
Physical site inspections weekly
Review of Broll invoicing
Oversight of maintenance (planned and one-off)
Requirements
Costs
Timeliness
Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage
Visitor Travel Management:
Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
Liaise with relevant functions; assistants, security, logistics providers
Liaise with embassies and airlines (travel agencies) for visas and flight routings
Assist with Visa applications, immigration activities as required.
Additional projects as required by Country Manager:
EHS point of contact
HR support as required
ISO support as requested
Job Specific Technical/Functional/Professional Competencies:
Business acumen
Acts decisively
Seizes accountability
Holds people accountable
Ability to plan in short and medium term
Ability to prioritise and manage time well
Ability to work successfully within a complex corporate environment
Computer and data management skills
Ability to work with little or no supervision
Strong interpersonal, influence and communications skills
Experience and Knowledge 3 years or more in similar position E.g. Office management, PA
Further education in management, finance, HR advantageous
MS Office competent
Good written and verbal communication skills
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To apply, visit Pfizer Career Page
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