Description
Summary: The main objective of this job is the general administration of office operations of the organization which include, but are not limited to, reception, administrative and clerical support by performing the following duties;
Abide strictly by company procedures and control measures.
Analyze and organize office operations and procedures such as filing systems, requisition of supplies.
Maximize office productivity through proficient use of appropriate software applications and processes in place.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Coordinate between departments and operating units in resolving day-to-day administrative and operational problems.
Research and develop resources that create timely and efficient workflow.
Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Identify administrative needs and develops appropriate solutions or recommendations
Coordinate logistics for organization’s meetings, retreats, seminars, employee travels, social events etc.
Facility Management
Vendor Management
Perform any other duties as assigned.
Supervisory Responsibilities This job has supervisory responsibilities. Individual occupying this position supervise all lower cadre support staffs.
Requirements
To perform the job successfully, an individual should demonstrate the following competencies:
Exceptional Client Service skills
Good Communication Skills
Ability to take initiative and complete project assignments independently and onâ€time.
Telephone handling skills
Organizational skills
Must be Proactive
Leadership
Computer proficiency
Professionalism
Minimum of a Bachelor’s degree in a relevant field from a recognized university with at least 3 years experience in related field
He/she should not be less than 21 years old
Must have the ability to read, analyze, and interpret business documents: write reports, business correspondence, and procedure manuals.
Effectively present information and respond to questions from clients and the general public with accuracy and attention to details.
Organized approach and excellent time management
Ability to make sound judgment and take initiative.
Excellent managerial skills with good work ethics.
Extensive knowledge in the use of computer software which includes but not limited to; word processing, desktop publishing, report generation, project management
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