Reference ID: 217 Job Type: Full time Job Details
Perform secretarial duties for the company and provide general office administration support services
This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.
Essential Job Functions
Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
Communicate in a positive and effective manner with staff, students, co – workers, parents and/or visitors
Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
Maintain customer confidence and protect operations by keeping information confidential.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
Secure information by completing database backups.
Provide historical reference by utilizing filing and retrieval system.
Maintain technical knowledge by attending educational workshops; reading secretarial publications.
Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
Prepare materials for workshops, conferences, meetings, duplicates/collates.
Receive and makes call for the company on the company’s phones.
Work with the Head-HR Admin on procurement of offices stationeries’
Ensures that the CEO’s office is clean and in order.
Performs other duties assigned.
Qualification/Requirement
OND / HND / B.Sc graduate or equivalent and five years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies and three years of clerical/secretarial experience, two years of which must have been at the level of Secretary.
Maintain a high level of confidentiality
Planning, organizing and analyzing
Manage an office and coordinate daily activities and/or schedule
Writing, reporting, presenting and communicating information
Communicate clearly and concisely in both written and oral form
Work harmoniously with individuals and groups of employees
Work independently and organize complex clerical tasks and administrative tasks quickly and accurately
Ability to be flexible and adaptable in a variety of situations
Excellent copy editing and proofreading skills
Accomplish work responsibilities with minimum supervision
Remain calm under trying circumstances and work with frequent interruptions
Maintain efficient office procedures and a system for keeping track of requested actions and reports
Type from rough draft and keyboard at an efficient rate of speed
Meet strict timelines and perform multiple tasks
Skill and knowledge in the operation, use and care of office equipment
Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.
Remuneration
Attractive.
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