Principal Duties and Responsibilities
Responsible for organization and procurement of office supplies and services and then identify what needs to be procured locally or via DC/HQ
Apply IFES procurement policy Conduct and manage local procurement including requesting informal quotes, re-biding local contracts, preparing Purchase orders or other contractual mechanisms and ensuring proper back up documentations for procurement of goods and services is part of the procurement files; Work with lFES-DC in communicating the need for DC-led procurement including, but not limited to, sending MSRs/SOWs and participating in bid evaluations;
May assist in the organization and logistics for Workshops, conferences and seminars;
Manage local vendors and IFES service providers – insurance, telephones, office lease, utilities, internet provider, office facilities etc.;
Organize and maintain a central filing system in both paper and electronic form;
Maintain a database of all IFES contacts, NGOs and other organizations;
Maintain office facilities and general office administration;
Disbursement and management of IFES – Nigeria phone credits;
Raise payment requests for vendor payments;
Create a procurement tracker sheet and update the tracker an regular basis for all IFES Nigeria procurement (local & DC)
Work with program team in the verification of items/services delivered against each purchase order) contract considering quality and quantity of material/services and providing program team with appropriate delivery note(s);
Report to CoP & DCoP in case of any discrepancies in delivery of material/services.
Conduct vendor and participant debarment checks and provide support documentation of debarment check to the program team members;
Supervise, the security guards, gardener and the cleaner; Other duties as assigned.
Qualifications
Minimum of a Bachelor’s Degree is required
Minimum of 6 years’ experience.
Prior experience in procurement is required, with preference for experience working in procurement for international NGOs or international organizations
Prior experience in working on USAID funded-projects strongly preferred;
Prior experience working on other international donor funded projects which may include but not limited to the EU, DFID etc. desired;
Proficiency with Microsoft Office and Excel required;
Ability to follow procedures, meet deadlines and Work independently and cooperatively; Effective verbal and written communication, multi-taskting, organizational, and prioritization skills are necessary;
Strong attention to detail;
Excellent interpersonal and negotiation skills;
Ability to detect problems and produce acceptable solutions
Interested and qualified candidates should forward their type written application, current Resume, copies of Credential and three references to: ifesnigeria@ifes.org Only applications sent by email will be considered and shortlisted candidates will be contacted.
Apply via :
ifesnigeria@ifes.org
