Job Description:
Policy & Procedures- Formulate, develops and updates departmental policies, procedures and forms for the effective implementation
Manage and provide commercial support to project management throughout the contract cycle.
Lead contract planning and negotiations.
Oversee the sales order, invoicing and credit control processes.
Review of bids and ensures conformity to tender requirements.
Advise on project control, variations and commercial consideration issues in relation to project management.
Ensure conformance to statutory and legal obligations under relevant legislation for corporate activities
Ensure customer commercial enquiries are attended to promptly.
Credit Control – Ensures prompt payment of submitted invoices by clients as per the defined contractual timelines and terms.
Review data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
Design and review pricing spreadsheet models and pricing charts.
Drafts required procedures and processes for proper contract administration
Advises and works closely with relevant departments on documentation for company projects as per contractual obligations.
Works closely with the respective departments to implement and ensure the fulfillment of contracts’ needs.
Review project plans to assure performance is measured against customer work scope/plans.
Oversee and review the collation and computing of weekly, monthly, quarterly and annual data on contracts quotes and actual spend.
Reviews and oversees Bid Preparation, Submission and Reporting. Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and submitted as per defined timelines.
Liaison with customers to convert overdue and outstanding invoices into collection.
Customer relationship management – Meeting customers periodically to resolve issues and invoice reconciliation.
Monitoring progress of contracts and commercial billing done, daily progress reports with cash flows budgeted & actual.
Ensure accurate billing according to the purchase order or contract terms to prevent errors or loss of revenue leakages as well as facilitating timely submission on invoices within defined timelines
Oversee report preparation on weekly collection plan and monthly collection plan and dashboard
Supervising the preparation of reports to provide feedback to Top Management on receivables performance.
Setting departmental goals, preparing short & long term budgets and designing business plans & strategies for improving revenue streams, cutting costs and maximizing profitability.
Facilitate collection of WHT receipts from clients
Supervision of the commercials team.
Performs other duties as required and or assigned.
Qualifications
Degree qualification in business or accounting is preferred
Good communication and presentation skills
Good business writing & reporting skills
Good relational and interpersonal skills.
Good problem solving skills
Bidding/ Tendering and Contract Administration
Strong quantitative skills i.e. Statistics & data analysis skills
Good reasoning skills
Good multi-tasking & organizational skills
Good analytical skills
Interested and suitably qualified candidates should visit Edwin Drake Career Page
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