Job Description
The role of the Events Coordinator is to develop and deliver a range of events such as training/information seminars, conferences, publicity events, dinners and luncheons, seeking opportunities to generate income through sponsorship, attendance, and commercial activities.
Responsibilities
To work alongside project planners to develop plans for events
To schedule and prepare event steering group meetings
To identify and book locations for the events, liaise with location management for booking, catering and logistical arrangements
In charge of the marketing and promotion of the events.
Liaise with project planners for the timely production and circulation of flyers and other information relating to event publicity, such as other organisations’ websites, appropriate mailing lists and the media
Contribute actively to decisions on marketing events; compiling databases of likely interest, drafting and circulating emails and telephoning individuals
To set up and manage the delegate booking arrangements as appropriate for each event, up to and including sending out invoices
Find sponsorship and exhibitors for conferences and other events
Compile and send out speaker and delegate information
Assemble and arrange delivery of delegate packs, name badges and exhibition stand and material as appropriate
Manage the booking couriers and timely delivery and return of exhibition stands, computer equipment and documents
Manage the event on the day, including setting up, instructing external contractors and internal staff assistance
Researching markets to identify opportunities for events.
Identifying and securing speakers or special guests.
Overseeing the dismantling and removal of equipment at the event and clearing the venue efficiently.
Post-event evaluation (including data entry and analysis and producing reports for event stakeholders.
Education
Candidates for this position must possess minimum of a Degree
Experience and Skills
Candidates must have at least 2 years relevant and demonstrable previous experience in event management. (experience in legal events will be preferable)
Excellent written English and oral communication skills for drafting and proofreading materials
Excellent organizational skills, particularly in managing time and tasks
A keen eye for detail and the ability to produce high quality, accurate work in tight timescales with limited supervision
Computer literate with at intermediate experience of the Microsoft suite of programs, particularly MS Word, Excel and PowerPoint
Social media savvy
Technical awareness to set up PowerPoint and other simple AV systems when technicians are not around
The confidence to liaise with speakers and senior officials from Government departments, other professional bodies and learned societies, the media and a diverse range of external contacts
A welcoming and helpful approach when dealing with members in person at events and over the telephone
The job holder will have, or may need to develop financial awareness to produce and monitor budgets
Marketing experience and an understanding of the value of direct mail in promoting events to members.
Interested and qualified candidates should send their applications to: careers@pedagogue100.com using “Events Coordinator” as subject of the mail.
Apply via :
careers@pedagogue100.com
