General Position Summary
The procurement and logistics officer will be responsible for facilitating and executing different aspects of procurement, logistics and administration.
S/he will work extensively with other departments to ensure that all program activities are implemented successfully and timely.
Essential Job Functions Procurement:
Coordinates daily Mercy Corps procurement activities with respect to internal procedures.
Possesses a full understanding of MC procurement policies and formats.
Provides training to new staff on these policies and provides refresher trainings.
Assists staff as needed on creating clear and understandable purchase requests and other documentation.
Collects quotations and bids from the market for requests as per Mercy Corps standard policies.
Ensures that required documentation of supplies and transactions are completed.
Maintains and updates procurement files
Assists with payment requests and follows up with status.
Logistics and Assets:
Assists with asset management. Identifies assets procured and notifies controller.
Participates in regular assets inventory and checks
Ensures all assets are maintained and in good condition,
Oversees the vehicle management plan.
Ensures all Mercy Corps vehicles are maintained and fully operational at all times
Maintains vehicle documentation including log sheets, repair logs and schedules
Oversees motor vehicles and generator fuel consumption
Oversees operation of generator and inverter as well as monitors the servicing schedule.
Administration:
Liaises with country office on renewal of office rental agreement.
Establishes and maintains appropriate filing systems for office correspondence.
Ensures that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
Ensures office has sufficient office supplies.
Coordinates any other necessary administrative and office management details.
Makes all necessary travel and lodging arrangements for visitors.
General:
Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
Other duties as assigned.
Knowledge and Experience
BA/S in relevant field required
Minimum 2 years of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field.
Strong organization skills.
A demonstrated ability to multi-task and process information into action to avoid delays in program implementation.
A clear understanding of procurement ethics and donor compliance is essential.
Ability to interact effectively with international and national personnel.
Commitment to renewing and maintaining knowledge of best practices
Ability to work under pressure
Strong interpersonal, intercultural and communication skills
Excellent oral and written skills and computer skills
Strong computer skills on MS office programs
Fluency in English; fluency in Hausa is required.
Success Factors:
The successful candidate will have a can-do attitude. Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, including remote management.
S/he is a problem solver, who is adept in successfully dealing with issues of complexity.
S/he is an active listener and contributor, working to create a strong team share ideas and learn.
Conscientious with an excellent sense of judgement.
Interested candidates are encouraged to submit CV and Cover Letter in one document, addressing the position requirements to: recruitment.nigeria@ng.mercycorps.org Note:
Apply via :
recruitment.nigeria@ng.mercycorps.org
