Position Description
•Manage the procurement process for buying and conduct proactive expediting of orders to ensure on-time delivery with a focus on “Just in time” principle.•Obtain quotes daily for Goods or Services to be procured.•Identify savings opportunities on day-to-day procurement activities and from RFQ processes and through negotiation tactics.•Establish and maintain sound stakeholder management principles•Assist/create Shopping Carts timeously as and when required•Assess item/stock purchase frequency. Provide consumption analysis and solutions to optimise purchasing elements in relation to demand planning.•Maintain order tracking system/database inclusive of all relevant correspondence, and quotes. •Continuous research and market analysis on products (catalogue & non-catalogue) to compare pricing & services with an ambition to enable proactive cost reduction and enhanced service quality.
Key responsibilities•Execute day-to-day procurement tasks within agreed Turn around time•Develop and manage catalogues and limit orders. Approval required from Category Specialist to include/exclude products from Catalogue.•Review, update and approve catalogue and non-catalogue shopping carts on EBP.•Expedite shopping cart approval flow to ensure quick purchase order release. •Obtain quotes” RFQ” for Goods or Services to be procured•Resolve queries in a professional manner. •Communicate time frames to resolve queries.•Team Track & Q-Docs to be resolved within SLA.•Demand Planning & Consumption Analysis: Monthly product consumption calculation (Value and Volume).•Expediting of orders: Receive acknowledgment from supplier in relation to Purchase Order delivery. Proactive expediting of orders to ensure goods are delivered on-time.•Demand Management•Actual vs. forecast – benefit forecast and contract volumes•Product usage and potential specification challenges/new product entry• RFX process: Running and or assisting with a full RFX process•Source quotation and order placement; •Receive specification from the business unit and check with Sourcing to find appropriate suppliers, or execute within approved P2P RFQ process.•Place orders with the most competitive price, product availability and or preferred supplier list.•Quotation requirements: Product/Service code, Product/Service Description, Unit of Measure, Unit Cost, Total Cost, Delivery time Frame or delivery date. 100% adherence to this requirement. Procurement Spend•Influence the procurement spend derived from free text to go through catalogues.•PO vs Sundry: minimum 80% compliance.•Promote the use of available sourcing processes and channels, e.g, SAP SRM, EBP and Sourcing team •Analyse and challenge shopping carts and procurement requests for validity. Reject requests if deemed to be unsatisfactory. •Investigate exchange rates, amounts and quotation dates to ensure validity.Savings•Identify saving opportunities through the selection of the best quotes in RFQ process and through supplier negotiation. •Proactive assessments of product and service pricing.Customer Service•Provide excellent customer service to key business partners (BU).•Maintain excellent relationships with all stakeholders•Provide regular updates relating to deliveries and other relevant changes. •Ownership and accountability for associated purchase orders until delivery is fulfilled.•Educate Business on procurement policy, processes, systems and governance. Governance•Ensure adherence to policies and procedures of SBSA•Optimisation of Internal Processes, reduction of risk.•Establish and maintain robust seamless process for procure to pay commodities•PO vs Sundry•Ensure compliance with the use of available sourcing processes and channels, e.g P2P (SAP SRM, EBP), Sourcing.Reports:•Reports on activities relating to:oPOs processed (Volume & Value). [weekly]oGoods/Services Deliveries. [Daily/Weekly/Monthly]oSupplier Performance in relation to deliveries & product quality. [weekly/monthly]oConsumption analysis for stock or frequently purchased goods (catalogue and non-catalogue). [monthly]oResearch: any new findings and opportunities. [monthly]oCatalogue Maintenance: Obsolete/Redundant products & inclusions [monthly]oSpend Reporting (as per category specific needs)
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