Position descriptionBased in Bauchi, Nigeria, MCSP’s Administration and Finance Director will provide overall management of the program’s operational, financial, and administrative systems. Reporting to the MCSP/Nigeria Immunization program’s National Immunization Technical Advisor (NITA) based in Abuja, this position will work to create a finance/administration division that is conducive to and facilitates the accomplishment of the goals and objectives of MCSP in the most effective and efficient manner.The Administration and Finance Director will ensure the program’s compliance with JSI accounting systems and procedures, USAID regulations, and all financial and legal requirements of the Government of Nigeria. The position will manage a dynamic, geographically dispersed administration and finance team across Abuja, Bauchi, and Sokoto, and will oversee the administrative, logistical, and financial support critical to ensuring the successful implementation of MCSP’s RI strengthening program assistance to the Bauchi and Sokoto state governments.Roles and responsibilitiesBased in MCSP’s office in Bauchi, the Administrative and Finance Director will work closely with the Bauchi State Immunization Technical Advisor and other program support staff on the implementation of a financial and administrative management system based on generally accepted accounting principles (GAAP), JSI policies and procedures, and donor regulations across MCSP offices in Bauchi, Abuja, and Sokoto:FinanceManage field office accounting and payments systems; review and approve all field office voucher transactions, ensuring adherence to JSI and donor policies. Maintain program finances in QuickBooksPrepare and submit timely requests of funds to JSI home office to ensure the uninterrupted flow of funds to implement program activitiesOversee closing of the monthly accounts and the submission of the field accounts to MCSP’s home office teamPrepare the payroll summary sheet and employees pay slips. Manage salary deductions, timesheets, and employee leave trackingLead the program’s annual budgeting exercises and collaborate with the NITA and other technical team leaders to ensure program activities are in accordance with the program budget and workplanPrepare regular and ad hoc reports for the home office, MCSP’s leadership or USAID, as requiredEnsure cost-effectiveness, efficiency, and accountability throughout the life of the programAdministrationSupport the NITA with daily program management, contributing to program decision-making by providing input on the financial health and status of the programSupervise finance and administration staff in Abuja, Bauchi, and SokotoCoordinate with MCSP home office to ensure appropriate financial and administrative management and compliance with USAID rules/regulations and JSI policies and proceduresRepresent MCSP to USAID and other high-level stakeholders as neededOversee all procurement activities. Serve as a permanent member of the procurement committee.With input from MCSP’s home office and NITA, review, negotiate, and approve all field office contracts (including service agreements, office leases, and contracts), ensuring all required contractual terms and conditions are included and obtaining the best value to the programOversee MCSP travel and transportation processes, procedures, and expensesMaintain a property management system for all fixed program assets, including vehicles, in compliance with contract and agreement property management requirements, including their repair, maintenance and replacementEnsure that all local operations and human resources manuals, guidelines, and tools are up to date, and that country staff are oriented to these documents as neededOversee the process for renewing local hire employment contracts on an annual basis, ensuring annual performance reviews are completed and employment contracts renewed on timeEnsure security guidelines and procedures are established, maintained, updated regularly, and adhered to by the program team. Monitor the security situation along with senior management and communicate procedures and updates to staff, in consultation with the Security Consultant, as neededOversee and manage an efficient implementation of the program’s information technology (IT) systems, in coordination with MCSP’s Bauchi-based IT OfficerOther administration and finance duties as assignedQualificationsMinimum of Bachelor-level education in business management, public administration or financeMinimum of seven years of relevant work experience in finance and administration, including experience with an international development organization in the health sectorDemonstrated knowledge of USAID rules and regulationsExtensive, demonstrated financial, management, and personnel experienceAbility to manage multiple tasks and deadlines amidst rapidly shifting prioritiesExemplary organizational skills, with the demonstrated ability to manage tasks and geographically dispersed teamsStrong, energetic team player, with experience managing teams and mentoring, motivating, and cultivating talent within one’s teamStrong interpersonal communication and writing skills, with the ability to interact with people from diverse backgrounds at different levelsComputer literacy in Microsoft Word, Excel, PowerPoint; and QuickBooksProficiency in spoken and written English, and at least one other local dialectAbility to travel periodically to Abuja and Sokoto for program monitoring and oversight as needed
Interested candidates should submit their CV and motivation letter to MCSPNigeriaHR@jsi.com by Friday, June 5, 2015.JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D
Apply via :
MCSPNigeriaHR@jsi.com
