Job Summary.Office Administration
Provide administrative and clerical support for the entire office
Attend meetings, take minutes and keep notes
Purchase of office requirements
Work with full service corporate travel agents to coordinate executive travels
Order and maintain stationery and equipment supplies
Assist with events and receptions by coordinating RSVPs, name tags , and varying event support
Manage projects, and contribute to committee and team work
Develop and implement new administrative systems, such as record management
Record office expenditure and manage the budget
Organise the office layout and maintain supplies of stationery and equipment
Maintain the condition of the office and arrange for necessary repairs;
Organise and chair meetings with staff – in lower paid roles this may include typing the agenda and taking minutes
Personnel
Assist with integration of new hires and completion of their paperwork
Coordinate induction of new hires
Track HR- related data, i.e. annual leave, sick leave, evaluations etc.
Maintain HR file and send appropriate information as necessary to the Group HR
Assist with the recruitment documentation of administrative support staff
Obtain/provide certified copies of documents as required
Oversee the recruitment of new staff, sometimes including training and induction
Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
Carry out staff appraisals, manage performance and disciplining staff
Delegate work to staff and managing their workload and output
Promote staff development and training
Corporate Affairs
Performance of corporate affairs functions as directed from to time
implementing and promote equality and diversity policy
writing reports for senior management and delivering presentations
attending conferences and training
Health Benefits
Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges
Responsible for updates, amendments and tracking of employee beneficiary requests
Review and updating health and safety policies and ensuring they are observed
Arrange regular testing for electrical equipment and safety devices
Other duties that might be assigned to ensure the smooth, efficient running of the office from time to time.
ONLY CANDIDATES WITH A MINIMUM OF FOUR (6) YEARS EXPERIENCE IN THE CAPACITY OF AN OFFICE ADMINISTRATION/ HUMAN RESOURCES & ADMIN OFFICER SHOULD PLEASE APPLY. Forward CV’s to ‘mgtpositions@stresert.com’ using ‘OFFICE ADMIN’ as the subject of mail. Only shortlisted candidates will be contacted. Closing Date is 31st May, 2015.
Apply via :
mgtpositions@stresert.com
