Job description
Report to the Chief Financial Officer
Assist in establishing and implementing inventory policies and procedures
Report shortfalls and surplus inventory weekly and monthly for replenishment
Alert management on bad stock management practices noticed and initiate actions to mitigate possible losses
Ensure proper, accurate, timely and relevant financial records are maintained
Maintain and update the inventory data base of the company
Ensure that there are duly authorized documentary approvals for every data that is to be entered into the inventory data base
To ensure effective liaison between the supply chain management team, audit, user departments and the finance department on matters relating to inventory management
Prepare and distribute daily, weekly, monthly and ad-hoc inventory levels and consumption reports to all the relevant departments
Handle goods returns by adjusting the stock item out of the vendors account and printing the adjusted vendors invoice and passing same to the storekeeper and the accounts payable accountant
Maintain acceptable and accurate inventory levels at warehouse and retail outlets
Support annual physical inventory process across branch network
Work closely with Purchasing department, Warehousing Operations, and Branch management to assure proper inventory control and accounting practices
Support the Company budgeting process with account analysis
Coordinate with accounting to ensure that all product costs are properly taken in the cost of sales and inventory costs
Perform margin analysis by SKU, category and by branch
Responsible for communicating with all department managers and purchasing on inventory levels and locations
Ensure that goods received by warehouse are matched with the actual invoices from the suppliers in the ERP system
Coordinate with warehouse team to implement and ensure control system to reduce damage, breakage and inventory obsolescence
Assist other functional units within the Finance team in carrying out jobs as and when required by the management
Desired Skills and Experience
Bachelor’s degree in Accounting with 5 years relevant experience
Ability to handle people, processes and products
Sound analytical and strategic thinking skills
Influential leadership, managerial and communications skills
Innovative and forward thinking, with a track record of executing new ideas
An understanding of GAAP in relation to inventory
Familiar with the Group’s ERP
Excellent organisational skills
High standard of attention to detail
Good problem solving and decision making skills
Good negotiation and persuasion skills
Strong proficiency in the use of Microsoft Office Suite
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