Job Summary
The successful candidate will oversee supplier sourcing, tendering, bid management, and evaluation processes to procure goods, services, and works efficiently. They will also negotiate contracts to secure optimal value for money in all procurement activities.
Key Functions
Collaborate with business units to create annual procurement plans that align strategically with established priorities.
We are responsible for identifying, assessing, and cultivating strong partnerships with suppliers and service providers to ensure optimal sourcing solutions. This role involves evaluating potential vendors, negotiating favorable terms, and maintaining productive relationships to support organizational objectives.
Tendering and Bid Management: Oversee transparent tendering procedures, ensuring fairness in bid evaluations and negotiations.
Compliance and Risk Management: Uphold procurement guidelines, proactively identify and mitigate risks, and ensure the organization remains prepared for audits at all times.
Coordinate with the Legal Unit to facilitate the timely awarding of contracts, ensuring alignment with mutually agreed and negotiated terms.
Conduct ongoing evaluations of supplier performance to verify that service delivery consistently complies with the agreed-upon contractual obligations.
Oversee and execute a range of critical duties integral to the role, including but not limited to project management, team coordination, and client engagement. Develop and implement strategic initiatives to enhance operational efficiency and drive business growth. Collaborate with cross-functional teams to ensure seamless project delivery and adherence to established timelines and budgets. Conduct regular performance evaluations to assess team productivity and identify areas for improvement. Maintain open communication channels with stakeholders to gather feedback and address concerns promptly. Represent the organization at industry events and conferences to foster partnerships and uphold brand reputation. Ensure compliance with industry regulations and company policies to mitigate risks and maintain operational integrity.
Deliver assistance to the Business Unit Head in formulating the company’s procurement strategies and crafting the annual procurement plan.
Provide assistance in executing the Procurement unit’s policies, systems, and procedures to ensure the Company operates efficiently.
Drives forward digitization initiatives and oversees e-procurement platforms, enhancing automation and refining procurement processes for greater efficiency.
Ensure procurement procedures are correctly implemented, promote awareness of these guidelines, and confirm compliance with established protocols.
Ensures a diverse and inclusive vendor sourcing process to facilitate ESG data collection, which includes monitoring vendor diversity metrics, verifying certifications, and evaluating environmental practices.
Offer technical assistance to requisitioner in developing detailed technical specifications for procuring goods and services, as well as defining the scope of work for construction or renovation projects.
Collaborate with the relevant department to evaluate, draft, or revise standard tender documents—such as Invitations to Bids, Requests for Proposals, Expressions of Interest, and Requests for Quotation—tailoring them to the specific requirements and applicable procurement thresholds.
Design or refine a comparative table template to systematically evaluate the financial and technical dimensions of bids. Prepare concise summaries of evaluation findings and tendering process reports, ensuring they are ready for submission to and approval by the relevant authorities.
The incumbent collaborates closely with the Business Unit Head to devise strategies for overseeing and managing every aspect of negotiations with relevant stakeholders, as well as resolving disputes that may emerge from contractual agreements.
Maintain detailed digital procurement files encompassing solicitations, proposals, evaluations, award documents, official contracts, and all related correspondence for every procurement activity.
Serves as the primary contact for detecting and tracking procurement-related risks within designated risk registers while offering expert advice on all pertinent procurement concerns.
Maintain close collaboration with the legal department to ensure all contracts undergo thorough review and are free from liabilities that could adversely affect the company.
Requirements
A bachelor’s degree from an accredited institution in a relevant academic field is required.
A minimum of three years of hands-on experience in Procurement is required, preferably within a public or financial institution.
Proven expertise in utilizing e-Procurement systems to identify, assess, and select qualified vendors for strategic sourcing initiatives.
Professional experience in vendor sourcing, prequalification, and onboarding is required.
Experience in managing high-value, intricate procurement initiatives spanning infrastructure, health, and IT projects would be advantageous. Relevant certifications, such as the CAPS Diploma or an equivalent qualification in public procurement, would further enhance the application.
Skilled in utilizing MS Office applications, including Excel, Outlook, PowerPoint, and Word, with proficiency ranging from intermediate to advanced levels.
A strong command of digital procurement platform functionalities is required.
Able to negotiate effectively and manage teams with exceptional skill.
Demonstrates exceptional proficiency in both spoken and written communication.
Demonstrates exceptional analytical abilities with a keen eye for detail and precision in evaluating complex information.
Thorough and meticulously planned orientation, ensuring comprehensive attention to detail and organizational excellence.
Employ applications through the designated method specified in the job posting to formally submit your candidacy. The application process may involve completing an online form, uploading relevant documents, or sending materials directly to a specified email address or postal address provided by the employer. Ensure all required information and documentation are included to facilitate a smooth review of your application. Follow any additional instructions outlined in the job advertisement regarding application deadlines, required materials, and submission guidelines to enhance your prospects of consideration.
Qualified applicants are encouraged to submit their CV via email to justin.afe@hcp-ng.com, with the position title included in the subject line.
Qualifications
BA/BSc/HND
Experience Required
3 years
