Job Purpose
Oversee or coordinate all logistical, procurement, and information and communication technology operations at the base and in related projects, ensuring compliance with INTERS OS standards and protocols to maintain materials, infrastructure, and vehicles in peak operational condition.
Oversee the planning, coordination, and execution of logistics and supply support operations to guarantee the seamless execution of base and project activities.
Oversee daily operations to ensure seamless workflow and adherence to established protocols. Develop and implement strategic plans to enhance productivity and efficiency across departments. Monitor performance metrics to identify areas for improvement and implement corrective actions as needed. Collaborate with cross-functional teams to align goals and foster a cohesive work environment. Ensure compliance with industry regulations and organizational policies. Provide guidance and mentorship to staff to promote professional growth and development. Maintain accurate records and documentation to support decision-making processes. Address operational challenges promptly and effectively to minimize disruptions. Foster a culture of accountability, innovation, and continuous improvement within the team.
Responsible for overseeing the collection, storage, and distribution of logistics data, ensuring accuracy, accessibility, and security. Analyzes supply chain performance to identify inefficiencies and recommend improvements. Manages databases and reporting systems to support decision-making processes. Collaborates with cross-functional teams to align logistics operations with organizational goals. Maintains compliance with industry regulations and internal policies regarding data handling and privacy.
Responsible for accurately and promptly inputting logistics data into INTERS OS Logistics software, including the Intersos Management Platform (IMP) and the IMS for logistics warehouse operations. Deliver training sessions to base staff as necessary and assist in the deployment and implementation of INTERS OS Logistics software across mission sites.
Supply Chain Management and Procurement professionals oversee end-to-end operational workflows, ensuring the efficient acquisition, movement, and storage of materials and finished goods. They develop and implement strategic sourcing initiatives, negotiate contracts with suppliers, and evaluate vendor performance to mitigate risks and drive cost savings. Additionally, they collaborate with cross-functional teams to align procurement activities with organizational objectives, maintain inventory levels, and optimize logistics processes to enhance overall supply chain resilience and efficiency.
Plan, coordinate, and oversee all supply operations at the base while establishing and enforcing priority levels. Develop and implement the necessary tools and procedures to ensure efficient and effective supply management.
Execute local procurement activities, including Requests for Quotation and Direct Purchases, for goods and services aligned with INTERS OS and donor specifications, promptly escalating any issues pertaining to item quality or availability to the line manager.
Oversee the timely settlement of supplier payments while obtaining and verifying all required supporting documentation, including receipts and delivery notes, prior to processing. Confirm receipt of original documents in the coordination office before authorizing any disbursements.
Provide assistance to the Country Supply Manager or Country Logistics Coordinator to ensure all procurement activities are executed in compliance with IMP guidelines and that all relevant documentation is uploaded, verified, and systematically archived within IMS as well as the finance department.
The Country Logistics Coordinator will receive support to ensure that all supplies—whether incoming or outgoing—are accurately recorded in the Inventory Management System (IMS), with all required documentation uploaded and systematically archived within the IMS.
Responsible for the efficient utilization of the IMS and accurate inventory accounting, in coordination with the Country Logistics Coordinator and the Head of the Field Office.
Adhere to the established Procurement Plan and collaborate with project personnel to facilitate local purchasing activities.
Prepare and submit formal purchase requisitions to the Country Supply Manager for ITB and tender processes, as well as any other procurement activities that cannot be conducted locally.
Facilitate negotiations with local buyers while fostering strong, collaborative relationships with suppliers.
Conduct comprehensive market evaluations and maintain updated lists of pre-qualified suppliers.
Revise all supplier documentation and verify that every relevant record pertaining to each supplier has been accurately updated in the IMP system.
Collaborate to prepare the monthly logistics report, which must be completed and submitted by the third calendar day of each month.
Stock Management involves overseeing and maintaining accurate records of inventory levels, ensuring optimal stock availability while minimizing excess or shortages. This role requires meticulous attention to detail, strong analytical skills, and proficiency in inventory management software. Responsibilities include tracking stock movements, conducting regular audits, forecasting demand, and coordinating with procurement teams to align supply with business needs. Effective communication and problem-solving abilities are essential to address discrepancies and maintain efficient operations.
Plan and execute daily Warehouse and Stock Management operations within the project or capital, ensuring strict adherence to INTERS OS standards, protocols, and procedures.
The responsibilities encompass, without limitation, the following tasks:
The incumbent will oversee both medical and nonmedical inventory, working closely with the Country Supply Manager and stock owners to ensure proper administration and physical management. Responsibilities include maintaining accountability for the warehouse and all stored items, ensuring accurate tracking, and safeguarding the integrity of the supplies under their supervision.
To maintain operational efficiency and minimize financial risks, establish and maintain robust systems and protocols that prevent stock outs, losses (such as expired items, spoilage from improper storage, or temperature deviations), and overstocking. Conduct periodic physical inventory audits to ensure records are accurate, and consumption rates are closely tracked. Additionally, oversee the integrity of the cold chain to guarantee product safety and compliance with regulatory standards.
Maintain the integrity and accuracy of all data entered into the INTERS OS Inventory Management System (IMS). Additionally, oversee the organization and upkeep of both digital and physical archives containing administrative documents.
Verify, document, and organize incoming goods while maintaining a diverse inventory to support multiple projects and departments, including medical supplies, food, spare parts, tools, and equipment.
Ensure all items are meticulously organized, securely stored, and properly identified according to their unique specifications, while maintaining optimal cleanliness, robust security measures, and seamless accessibility.
Supervise the team, providing guidance on task assignments and ensuring each member understands their responsibilities; oversee daily operations and evaluate work quality. Develop and implement structured work schedules and coordinate team meetings to foster collaboration and alignment.
Execute assigned responsibilities in alignment with the individual’s expertise and as outlined within the scope of their job description.
Facilities and Communications Management encompasses the strategic oversight and operational execution of workplace environments and organizational communication systems. This role involves ensuring the seamless functionality of physical spaces and technological infrastructure while maintaining compliance with safety standards and regulatory requirements. Responsibilities include coordinating maintenance activities, managing vendor relationships, overseeing facility budgets, and facilitating effective internal and external communication channels to support business operations.
Ensure all office spaces and guesthouses are installed, maintained, and kept in optimal operating condition while adhering to INTERS OS minimum standards and brand identity guidelines. Oversee the implementation of established safety and security protocols, and conduct regular inspection visits to evaluate the rehabilitation requirements of these facilities.
The role involves maintaining an IT and Communications infrastructure and equipment that meets INTERS OS software platform requirements, in strict accordance with established policies and procedures. This ensures uninterrupted communication between capital offices, project sites, bases, and headquarters, as well as effective management of field operations. Additionally, the position is responsible for ensuring all mission staff receive comprehensive training on the proper use of available communications equipment, including satellite phones, HF/VHF radios, and computers.
Overseeing a diverse portfolio of assets, the Asset Management role entails strategic planning, performance evaluation, and risk mitigation to maximize value and ensure alignment with organizational objectives. This position requires a keen analytical mindset, proficiency in financial modeling and data analysis tools, and a deep understanding of market trends and regulatory frameworks. Key responsibilities include conducting thorough asset assessments, optimizing resource allocation, optimizing investment strategies, and maintaining meticulous records of asset performance and financial metrics. The ideal candidate will possess strong communication skills to collaborate effectively with stakeholders, present insights clearly, and drive informed decision-making across the organization.
We facilitate the procurement, utilization, and upkeep of IT assets, office and project equipment, and communication tools, ensuring all base assets recorded in IMP are fully documented. Additionally, we assign unique INTERS OS asset numbers, affix identification tags, and maintain accurate logs in compliance with established asset management policies and procedures.
Support the CLC/IT Officer in generating the asset list report at the conclusion of the project and ensure the systematic rollover of assets to designated destinations in coordination with the Programs department.
Conduct quarterly audits of fixed assets to ensure accuracy and compliance with established standards and procedures.
Oversee all facets of transportation operations, ensuring efficient and timely movement of goods through strategic planning, route optimization, and carrier coordination. Develop and implement transportation policies and procedures to enhance cost-effectiveness, sustainability, and compliance with regulatory standards. Monitor carrier performance, analyze logistics data, and identify opportunities for process improvements to streamline operations. Collaborate with cross-functional teams, including procurement, warehousing, and customer service, to align transportation strategies with broader business objectives. Maintain up-to-date knowledge of industry trends, emerging technologies, and regulatory changes to drive innovation and maintain a competitive edge.
Ensure the INTERS OS Fleet Management model is implemented, adherence to movement security protocols is maintained, and the Brand Identity Manual is followed at the base. Regularly inspect and maintain the fleet, verify that all vehicles are properly insured, and confirm that mandatory taxes are paid on time.
Ensure that field logistics personnel meticulously track and document fuel consumption, vehicle logbooks, maintenance logs, oil logs, and other fleet-related formats and templates. Additionally, verify that all vehicle documentation—including leases, insurance policies, and mechanical inspection records—is accurately maintained by the logistics team.
Oversee the coordination of vehicle movements, meticulously tracking each trip to ensure full compliance with established security protocols.
Ensure accurate monitoring of generator fuel consumption, maintenance logs, oil logs, and generator logbooks, and compile a monthly generator fuel consumption report to be submitted by the third of each month.
Human Resources Management involves overseeing employee relations, recruitment, onboarding, training, performance management, compensation and benefits administration, compliance with labor laws, policy development, and conflict resolution to foster a productive and compliant workplace environment.
The incumbent is tasked with overseeing the operations and performance of contractors and the team reporting to them.
Oversee a team of temporary workers to ensure efficient task completion and adherence to established guidelines.
We are seeking a skilled professional to join our team in the role of Applied Security Specialist. Candidates must possess a minimum of five years of direct experience in security operations, incident response, or a closely related field. Proficiency in threat detection, vulnerability assessment, and risk mitigation strategies is essential, along with hands-on experience with security tools such as SIEM, IDS/IPS, and EDR solutions. A strong understanding of network protocols, operating systems, and security frameworks (e.g., NIST, ISO 27001) is required. The ideal candidate will demonstrate exceptional analytical skills, attention to detail, and the ability to communicate complex security concepts clearly. Responsibilities include monitoring security alerts, conducting investigations into potential breaches, implementing security controls, and collaborating with cross-functional teams to enhance our organization’s security posture. Familiarity with cloud security (AWS, Azure, or GCP) and compliance regulations (e.g., GDPR, HIPAA) is a plus.
You will oversee the technical components of the project’s risk mitigation strategy, including transportation, communication, and protective measures, as well as the development and implementation of security policies, guidelines, evacuation plans, and contingency protocols. Additionally, you will ensure daily compliance with security regulations and promptly escalate any issues to the Country Liaison Committee (CLC) and Head of Field Office for resolution.
The Base Logistics Officer is responsible for establishing and maintaining a suitable infrastructure to ensure the secure transmission of information.
A Bachelor’s degree in Computer Science, Engineering, or a related field is required for this role. Proficiency in programming languages such as Python, Java, or C++ is essential. Candidates must have at least three years of experience in software development, along with a strong understanding of algorithms and data structures. Excellent problem-solving skills and the ability to work independently are crucial. Familiarity with cloud platforms like AWS or Azure is a plus. Strong communication abilities and a collaborative mindset are also necessary.
Education and professional background:
A bachelor’s degree in a relevant field is required, alongside a minimum of two years of hands-on experience in a comparable role. Additional certifications or specialized training are advantageous but not mandatory. Proficiency in industry-specific software and tools is preferred. Candidates must demonstrate strong analytical skills and the ability to thrive in fast-paced environments. Exceptional communication and teamwork capabilities are essential to collaborate effectively with cross-functional teams.
Formal technical training and tertiary education are essential prerequisites.
Professional certifications relevant to the field would be highly beneficial.
Experienced professionals with at least three years of hands-on involvement in logistics operations or supply chain management are sought for this role.
Professional rewrite:
Experience collaborating with other non-governmental organizations and proficiency in logistics systems and software are highly valued.
Fluency in the mission language is mandatory. Proficiency in the local working language is strongly preferred.
Proficiency in fundamental computer applications, including Microsoft Word, Excel, and internet navigation, as well as familiarity with radio equipment operation, is required.
Service-oriented professionals excel in anticipating and addressing customer needs with a proactive and attentive approach. They demonstrate strong interpersonal skills, actively listening to clients to ensure their concerns are fully understood and resolved efficiently. A commitment to delivering exceptional service is paramount, as is the ability to adapt to diverse customer interactions while maintaining a positive and professional demeanor. Familiarity with service industry best practices and a dedication to continuous improvement further enhance their effectiveness in fostering client satisfaction and loyalty.
Behavioral flexibility involves the capacity to adapt swiftly and effectively to changing circumstances, demands, or environments. This skill requires openness to new ideas, resilience in the face of challenges, and the ability to modify approaches based on feedback or evolving priorities. Professionals demonstrating behavioral flexibility often excel in dynamic roles where unpredictability is common, as they can pivot strategies, collaborate across diverse teams, and maintain productivity under shifting conditions. Strong problem-solving abilities, emotional intelligence, and a proactive mindset are essential to navigate uncertainty and drive continuous improvement.
Demonstrates a strong commitment to achieving measurable results and maintaining high standards of quality in all aspects of work. Consistently delivers outcomes that align with objectives while ensuring accuracy, precision, and excellence. Prioritizes thoroughness and attention to detail to uphold organizational benchmarks and exceed performance expectations.
Collaboration and joint effort are essential for this role, requiring the ability to work effectively with colleagues and stakeholders across various levels to achieve shared objectives. Strong interpersonal skills and a willingness to support team members are critical to fostering a productive and inclusive work environment. The position demands active participation in group discussions, problem-solving, and the seamless integration of individual contributions into collective outcomes.
Effectively managing stress is crucial to maintaining productivity and well-being in the workplace. This role requires the ability to identify stressors, implement coping strategies, and foster a supportive environment for oneself and others. Responsibilities include assessing individual and team stress levels, developing resilience-building initiatives, and promoting work-life balance through mindfulness techniques, time management tools, and open communication. Candidates should demonstrate strong emotional intelligence, adaptability, and problem-solving skills to mitigate challenges and sustain a healthy work atmosphere. Prior experience in conflict resolution or wellness programs is advantageous but not mandatory.
We uphold the core values and ethical standards of INTERS OS in all aspects of our work, ensuring alignment with the organization’s mission and guiding principles. This unwavering dedication reflects our resolve to promote humanitarian aid, safeguard human dignity, and advocate for justice in every initiative we undertake. By integrating these principles into our daily operations, we strive to foster trust, transparency, and accountability in our efforts to support vulnerable communities worldwide.
We seek a candidate with a robust foundation in technical skills, including proficiency in programming languages such as Python, Java, or C++, and familiarity with software development methodologies like Agile or DevOps. Experience with cloud platforms, such as AWS, Azure, or Google Cloud, is essential, along with expertise in database management systems like SQL or NoSQL. Additionally, the ideal candidate should possess strong problem-solving abilities, the capacity to work collaboratively in cross-functional teams, and a commitment to continuous learning in an ever-evolving technological landscape.
Maintains a steadfast commitment to ethical standards and demonstrates a profound grasp of procurement ethics.
Demonstrated proficiency in planning, organization, and the timely completion of tasks to meet established deadlines is essential.
Qualifications
BA/BSc/HND
Experience Required
3 years
