Key Roles and Responsibilities:
Facility & Office Management
Oversee the maintenance and security of office premises, ensuring a safe and efficient work environment.
Manage office utilities, leases, and vendor contracts, ensuring cost efficiency and compliance with service-level agreements (SLAs).
Develop and implement workspace optimization strategies to improve productivity and staff well-being.
Procurement & Vendor Management
Supervise procurement processes, ensuring transparency, cost-effectiveness, and compliance with company policies.
Maintain relationships with vendors and service providers, negotiating contracts and monitoring service delivery.
Ensure proper documentation and record-keeping of all procurement and inventory transactions.
Ensure procurement policies align with best practices and are implemented as approved within the firm.
Logistics & Fleet Management
Oversee fleet operations, ensuring the availability, maintenance, and optimal use of company vehicles.
Implement vehicle tracking, fuel management, and maintenance schedules to reduce costs and enhance efficiency.
Ensure fleet management policies align with best practices and are effectively implemented within the firm.
Insurance & Compliance Management
Ensure all company assets, vehicles, and offices are adequately insured and that insurance policies are up to date.
Serve as the primary liaison with statutory and regulatory bodies, ensuring compliance with legal and workplace safety regulations.
Coordinate periodic audit reviews of administrative processes, ensuring adherence to best practices.
Monitor and enforce compliance with internal administrative policies, ensuring alignment with industry standards and regulatory requirements.
Project & Operational Support
Oversee provision of logistical and administrative support for company projects, ensuring smooth execution of deliverables.
Develop and oversee cost-effective administrative budgets, tracking expenses and ensuring proper allocation of resources.
Support cross-functional teams by ensuring the availability of office resources, work tools, and operational support.
Minimum Required Skills & Experience:
Bachelor’s degree in business administration, Facility Management, Supply Chain, or a related field (Master’s degree is an advantage).
Minimum of 7 years of experience in administrative management, facilities management, logistics, procurement, or related functions, with at least 3 years in a manager role.
Strong knowledge of procurement processes, vendor management, and contract negotiation.
Experience in facility maintenance, fleet management, and insurance coordination.
Proficiency in logistics planning, office operations, project administration and compliance management.
Apply via :
hris.peoplehum.com
