Job Summary
The Admin Coordinator with a focus on logistics and facility management is responsible for coordinating administrative activities, managing logistical operations, and ensuring the efficient maintenance of company facilities. The role requires exceptional organizational skills, a proactive approach to problem-solving, and a strong ability to collaborate with various departments and external partners.
Key Responsibilities
Administrative Coordination:
Organize and oversee day-to-day administrative operations, ensuring smooth workflows across departments.
Act as a central point of contact for administrative support, addressing queries and resolving issues promptly.
Maintain accurate records of administrative activities, including vendor contracts, invoices, and resource allocations.
Coordinate the procurement and distribution of office supplies and equipment.
Logistics Management:
Monitor and coordinate logistics operations, including the movement, storage, and distribution of goods.
Ensure the timely and cost-efficient delivery of resources to support business operations.
Maintain an accurate inventory of supplies and equipment, implementing effective stock management practices.
Collaborate with vendors and service providers to streamline logistics processes and ensure compliance with agreements.
Facility Management:
Coordinate the maintenance, repair, and upkeep of company facilities, ensuring they meet safety and operational standards.
Organize routine inspections and maintenance schedules to prevent disruptions.
Manage facility-related service contracts, including cleaning, security, and utilities.
Assist in the planning and execution of facility upgrades and space optimization projects.
Health, Safety, and Compliance:
Support compliance with health, safety, and environmental regulations across facilities and logistics operations.
Coordinate safety drills and ensure readiness for emergencies.
Identify and address potential risks related to facilities and logistics promptly.
Communication and Reporting:
Prepare and present reports on administrative, logistics, and facility management activities.
Communicate effectively with internal stakeholders and external vendors to ensure alignment with business objectives.
Provide regular updates on project progress, challenges, and solutions.
Key Performance Indicators (KPIs):
Efficiency and accuracy in logistics coordination.
Facility maintenance response time and uptime.
Compliance with health and safety standards.
Cost savings in logistics and facility operations.
Timeliness in procurement and resource distribution.
Qualifications and Skills
Education:
Bachelor’s Degree in Business Administration, Logistics, Facility Management, or a related field.
Experience:
3+ years of experience in administration, logistics, or facility management roles.
Skills and Competencies:
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Knowledge of logistics and facility management best practices.
Proficiency in software tools for logistics and facility management.
Problem-solving and decision-making skills.
Attention to detail and ability to manage multiple priorities.
Certifications (Preferred):
Certification in Facility Management (e.g., FMP, CFM).
Logistics or Supply Chain certifications (e.g., CSCP, CLTD).
Interested and qualified candidates should send their application to: retentionrecruitment01@gmail.com using the job title as the subject of the mail.
Apply via :
retentionrecruitment01@gmail.com