Job Description
The Executive Administrative Assistant’s responsibilities includes providing high-level administrative support to ensure the Executive’s Office operates efficiently. The role requires discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.
Key Responsibilities
Includes but not limited to:
Administrative Support:
Manage executives’ calendars including scheduling meetings, appointments and travel arrangements
Prepare, review and edit correspondence, reports and presentations
Act as the first point of contact for the executive, managing communications effectively
Meeting Coordination:
Organize and coordinate internal and external meetings including preparing agendas, materials and minutes
Liaise with stakeholders, including board members, clients and other executives to schedule meetings and handle enquiries
Office Management:
Maintain confidential records and files
Ensure the Executives Office is well-organized and equipped with necessary resources
Coordinate with other departments to facilitate smooth operations
Travel Management:
Arrange complex travel itineraries, including flights, accommodation and ground transportation
Prepare detailed travel schedules and ensure all necessary documentation (visas, permits, etc) is in order
Project support:
Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.
Monitor industry trends and provide updates to the Executive as may be required
Compliance and Confidentiality:
Handle sensitive information with the utmost confidentiality and discretion
Qualification and skills
Education and Experience:
Bachelors Degree or Higher National Diploma in Business Administration, Management, or a related field
Minimum of 5 – 7 years of experience as an executive assistant, personal assistant or similar role, preferably in the oil and gas industry
Technical Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
Familiarity with project management software tool is an advantage
Core Competencies:
Exceptional organizational and multitasking skills
Excellent written and verbal communications skills
Ability to work under pressure and meet tight deadlines
High level of professionalism and discretion
Strong problem-solving and decision making skills
Work Environment:
Based in Lagos with occasional travel for meetings or events as may be required
Flexible working hours may be required to accommodate the MD’s schedule
Interested and qualified candidates should send their CV to: recruitmentscruplesresourceltd@gmail.com using the Job Title as the subject of the mail.Note:
Apply via :
recruitmentscruplesresourceltd@gmail.com