Job Description / Responsibilities
Office Management:
Oversee day-to-day office operations, ensuring a clean, organized, and efficient work environment.
Manage office supplies and equipment, ordering new stock as needed.
Handle office correspondence (emails, phone calls, mail) and direct inquiries to appropriate departments Scheduling and Coordination:
Coordinate meetings, appointments, and events for staff or management.
Organize travel arrangements (flights, hotels, transportation) for executives or employees.
Maintain and update calendars and schedules, ensuring time management is effective.
Document and Record Management:
Manage and maintain physical and digital files, ensuring that documents are correctly categorized and easy to retrieve.
Prepare, proofread, and format reports, presentations, and other documents.
Communication:
Handle internal and external communications with clients, vendors, and staff.
Write and distribute memos, emails, and other correspondence.
Support effective communication by serving as the point of contact for administrative queries.
Financial and Budget Support:
Assist with the preparation of invoices, purchase orders, and expense reports.
Support payroll processing by tracking attendance, leave, and other related activities.
Support to Other Departments:
Provide administrative support to various departments as required.
Collaborate with other staff to ensure the smooth running of projects and operations.
Customer Service:
Greet and assist visitors and clients in a professional manner.
Provide customer service over the phone or through email.
Resolve customer’s inquiries and issues promptly.
Skills:
Organizational Skills
Technical Skills
Interpersonal Skills
Communication skills
Time management skills
Requirements
Education:
OND, HND, or B.Sc in Secretarial Studies, Business Administration, or related field
Qualifications:
2-5 years of experience working as an Admin Officer or in a similar administrative role
Interested and qualified candidates should send their CV & Cover Letter to: vacancy@fozygcl.com using the Job Title as the subject of the mail.
Apply via :
vacancy@fozygcl.com
