Role Description
Schedule management:
Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
Ensures transverse collaboration with other HR Secretaries in DW & JV
Monitors annual leave and scheduled absences of all divisional personnel
Record Keeping:
Is aware and ensures effective quality control and record keeping of all documents handled
Follows up with relevant office for approvals and/or request validations
Maintains up to date Chrono register
Logistics Support:
Co-ordinates travel arrangements for GM+ and/or team.
Raises & follows up mission order requests for the team
Organises logistics for team as required
Memo/Report Preparation:
Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
Prepares and communicates DoA announcements.
Prepares such letters as are in relation to the division’s activities to external parties.
Handles all divisional correspondences (distribution of gifts, letters, etc.)
Administrative support:
Manages divisional stationery and office consu
Qualifications
HND /BSC Secretarial Studies, Administration or Management Science.
1 – 2 years’ experience in any role, for a general secretary.
3 – 5 years’ experience for GM+
Proficient use of Microsoft office tools
Excellent interpersonal and communications skills
Send your CV to engineering@zigmaltd.com
Apply via :
engineering@zigmaltd.com
