Not specified
DescriptionDuties and Responsibilities
Ensure efficient collection and distribution of mails from the post office
Efficiently coordinate all outgoing mails to head office and the various branches
Review admin accounts to monitor and control extra-budgetary expenditure
Ensure regular service and maintenance of the branch’s fleet of cars
Attend to all official requests from members of staff
Ensure conducive work environment for all staff
Ensure provision of furniture and sitting arrangement for new and all members of staff in the branch
Supervision of drivers, security personnel, cleaners, gardener, janitor and all support staff
Liaising with services providers like PHCN, Nitel, Water Corporation, suppliers and contractors to ensure uninterrupted provision of services
Ensure prompt collection and payment of all bills
Buying flight tickets, booking hotels, requesting for travel allowance and organizing local transportation for members of staff on official trips
Ensure prompt and regular service and maintenance of the generator
Ensure prompt delivery of diesel for the generator
Ensure prompt delivery of daily newspapers and journals
Supervision security men, cleaners, janitor and all support staff
Oversee adequate and timely maintenance of branch’s assets and equipments
Review admin accounts to monitor and control extra-budgetary expenditure
Stock and general office administration
Manage the branch’s fleet of vehicles and ensure efficient allocation of vehicles
Provide efficient management of archives to enhance accuracy and adequacy of record keeping
Monitor standard of service provided by various admin service contractors to ensure good quality and conformity with terms of agreement
Recommended Key Performance Indicators (KPIs) : As defined by supervisor.Key CompetenciesBehavioral
Achievement – BHR001 (Level 2/4)
Analytical Thinking – BHR002 (Level 1/4)
Customer Service Orientation – BHR003 (Level 1/4)
Entrepreneurship – BHR004 (Level 1/4)
Flexibility – BHR005 (Level 2/4)
Holding People Accountable – BHR006 (Level 1/4)
Intercultural Competence – BHR007 (Level 1/4)
Leading and Developing Others – BHR008 (Level 1/4)
Professional Confidence – BHR009 (Level 1/4)
Relationship Building for Influence – BHR010 (Level 1/4)
Self-Awareness – BHR011 (Level 1/4)
Team Working – BHR012 (Level 1/4)
Working Strategically – BHR013 (Level 1/4)
Communicating Effectively – BHR014 (Level 1/4
Technical
General Administration – GST002 (Level 3/4)
Inventory Management – GST003 (Level 2/4)
Vendor Management – GST005 (Level 2/4)
Logistics Management – GST006 (Level 2/4)
Requirements
Ordinary National Diploma
Minimum of one year of prior work experience required.
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https://www.myjobmag.com/readjob/64541/jobs/job-vacancies-at-arm-life-plc