Not specified
Job Duties/ Responsibilities/ Accountabilities File Management:
Maintenance of staff records, files and other confidential correspondences.
Maintain the document database and help other employees find and retrieve requested documents.
Ensure that files are properly labelled for ease of identification, storage and retrieval.
Fleet Management and Logistics:
Process requests for petty cash float and maintain adequate funds for same.
Disbursement of fuel float for office support services as at when necessary and keep records of same.
Disbursement of petty cash float to drivers when necessary and keeping records of same.
Processing of petty cash / fuel float retirement
Preparation of daily and weekly petty cash / fuel float disbursement
Supervises the head driver’s activities especially coordination of vehicle requests and maintenance including servicing and repairs
Fuelling of vehicles, pool car allocation and taxi call-up
Ensuring availability and readiness of meeting rooms for use for both staff and visitor’s meeting
Co-ordinate provision of tools, equipment and refreshment required for each meeting
Liaise with vendors to ensure timely and cost effective provision of resources required for meeting where necessary
Assist in organizing office moves and provision of office workstation
Ensures the retirement of all administrative per diem raised.
Handling of pool vehicle requests and drivers’ movement schedule
Employees Relations:
Medical insurance administration (HMO) to staff & their relatives.
Administers all employee’s start up forms / documentation which includes: guarantors’ bond, ID form etc. Advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals
Preparation of monthly admin expenses and updating record on new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick i.e staff absenteeism & punctuality etc.
Liaising with the kitchen personnel on the menu served and hygiene of the kitchen ambience.
Communication Tools:
Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
Receive staff complaint on faulty phones, modem, internet issues and contact and follow up with the vendor (s) to fix it.
Raise all communication related request to accounts unit as the case may be and follow up till close out.
Coordinate effectively & efficiently Admin activities, including prompt payment of bills
Interface Management:
Liaising with the Head Office Facility Manager on payment of utility bills, this including PHCN, DSTV, and other bills
Raise all commercial requests for the department and follow up till close-out.
Requirement Preferably a male resident in Lagos (Ikeja, Ketu, Gbagada, Island).
Apply via :
Applicants should send their Application and CV to: recruitment.ilife@tdafrica.com
https://www.myjobmag.com/job/111609/hr-admin-executive-technology-distributions-limited-td